Assistant Manager, Leasing

Job Description

We are seeking a detail-oriented and proactive Assistant Manager, Leasing to join our dynamic team in Singapore. The ideal candidate will support the leasing and marketing functions of premium Grade A office buildings. Execute strategic asset management strategies for the commercial portfolio assigned by pro-actively engaging tenants and shareholders representatives to establish long-term business relationships, maximizing occupancy and yield of the portfolio. The individual will involve in the budgeting and re-forecasting exercises and provide necessary analysis of the portfolio.

Key Responsibilities

Leasing and Marketing

• Achieve maximum occupancy rate for portfolio
• Formulate and submit asset plan and leasing/marketing strategies bi-annually (January and July)
• Increase portfolio income / overall effective rent of the building y-o-y
• Pro-actively source for new tenants
• Manage existing tenancies and establish/maintain good landlord-tenant relationships (Schedule yearly meet up with each tenant)
• Review lease proposals received and put forth recommendations
• Establish and build networking channels with tenants and agents
• Ensure above-budget rent and competitive optimal lease terms for new or renewing tenants are achieved
• Engage in negotiations to secure leasing deals and facilitate the proper execution of necessary leasing documents - from managing leasing enquiries to completion of lease documentation and ensure compliance with company operating procedures.
• Lease preparation and administration in accordance with company operating procedures
• Key in all leasing deals and proposals into lease management system and submit for management's approval in accordance to company's policy and procedure
• Maintain & enhance relationships with tenants while ensuring tenants fulfilment of obligations as stated in lease agreement - including timely rental payments, security deposits, correct permitted use, managing tenants feedback and complaints, queries on building maintenance, rent payment and lease matters
• Ensure the smooth operations and processes of department workflow
• Proactive in sharing of information within department - including market research data and rental competition etc.
• Work with Facilities Management and Finance team to ensure smooth day-to-day operations of the portfolio and good tenants experience - to highlight any opportunities to improve property performance
• Monitor and review leasing & marketing operations and ensure proper policies and procedures are followed

Financial Management

• Track rental arrears, update credit control report bi-monthly and follow up with tenant on any rental and electricity arrears
• To evaluate the need for issuance of legal letter for tenants with outstanding arrears and no payment plan in place
• Assist in preparing annual revenue and expenditure budgets and re-forecasts
• Review and analyze the cash flow for the building versus budget

Data, Innovation and Technology

• Track technological trends in the real estate and other related spaces and propose solutions to improve efficiency and performance.

Others

• Supervise and lead junior leasing/marketing personnel
• Other projects/tasks as requested depending on business requirements