Assistant Manager, Company Secretary

ROLE OVERVIEW

This role is responsible for ensuring the Company's compliance with statutory, regulatory, and corporate governance requirements. The Company Secretary acts as a key advisor to the Board and Management on governance matters, supports effective decision-making, and ensures that corporate records, filings, and shareholder matters are properly managed in accordance with applicable laws and best practices.

KEY RESPONSIBILITIES

• Ensure compliance with the Companies Act, applicable corporate governance codes, and relevant regulatory requirements.
• Prepare, maintain, and update statutory registers, corporate records, and regulatory filings with relevant authorities.
• Organize, coordinate, and attend Board, Board Committee, and Shareholder meetings, including preparation of agendas, minutes, resolutions, and follow-up action items.
• Advise the Board and Management on corporate governance best practices, statutory obligations, and regulatory developments.
• Act as the primary liaison with regulators, auditors, company secretarial firms, and external legal or professional advisors.
• Manage shareholder-related matters, including share transfers, dividend distributions, and maintenance of shareholding records.
• Monitor, interpret, and stay up-to-date with changes in relevant legislation, regulations, and industry practices to ensure ongoing compliance.

WHAT DOES IT TAKE TO BE SUCCESSFUL

Qualifications

• Professional qualification in Company Secretarial studies (e.g., ICSA / MAICSA or equivalent) preferred.
• Membership with a recognized professional body is preferred.

Work Experience

• 5 years + of relevant experience in a corporate secretary or company secretarial function.
• Strong understanding of corporate governance frameworks, statutory requirements, and regulatory compliance.
• Experience working with Boards, senior management, and external stakeholders such as regulators and auditors.

Skills & Competencies

• Excellent written and verbal communication skills.
• High attention to detail with strong organizational and documentation skills.
• Ability to work under pressure and manage multiple deadlines effectively.
• Strong stakeholder management and interpersonal skills.
• High level of integrity, professionalism, and discretion in handling confidential matters.