Assistant Manager, Building Services (Operations)

5-7 Years

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Early Applicant

Job Description

Job Responsibilities

Operation

Direct and lead Building Management team for works to be carried out in accordance with requirements and ensure no service disruptions and delays.
Implement periodical inspections to identify and address any building anomalies and defects in a timely and cost-efficient manner.
Supervise and ensure works carried out are complying with OHS regulations, building safety standards, regulatory and contractual requirements.
Manage service requests and faults to ensure timely response and closure.
Search and evaluate new technologies that can improve productivity and achieve better cost efficiency.
Coordinate with car park users, tenants on all parking matters and handle all enquires on car park related matters.
Manage the sales, renewal, termination, and programming of season parking permit.
Daily settlement report checks for hourly parking (NETS & LTA) and monthly reconciliation on NETS and LTA settlement vs actual bank statement receipts.
Liaise with carpark system vendor, NETS and LTA on all operation matters.
Prepare and submit periodic management reports on car park usage, revenue, and operational issues.
Contribute and support Marcom events and requests for timely event execution.

Cost Management

Develop annual operating and capital expenditure budgets for all works to be carried out based on building plans and operation requirements.
Manage and control expenditures to be within budget.
Manage, track, and verify payments to term contractors for works that are completed and to our satisfaction.

Contract Management

Develop tender specifications for term contract renewals to ensure no disruption to building services and soft services.
Evaluate tender submissions for recommendations to award.
Evaluate vendors performance to identify areas for improvement.
Plan work schedules and monitor attendance of both internal staff and outsourced service providers for compliance with requirements.
Participate in new contract models evaluation for better cost efficiency and productivity.

Other Operation Support

Perform duties as the appointed Senior Fire Safety Manager (SFSM) for the premises.
Ensure compliance with all fire safety regulations, SCDF requirements, and statutory obligation.
Conduct fire evacuation drills and tabletop exercises in compliance with SCDF's regulations, including CERT training and audit by the Singapore Civil Defence Force (SCDF).
Part of Company Emergency Response Team (CERT), assist in table-top exercises and fire evacuation drills.
Support the implementation and maintenance of Integrated Management System.
Conduct regular safety inspections and ensure compliance with workplace health and environmental policies.
Assist in conducting regular safety audits and inspections, addressing any compliance issues and implementing corrective actions as needed.
Maintain proper records and documentation related to operations, safety and compliance to support audits and internal reviews.
Prepare and update As-Built drawings in AutoCAD.
Any other duties and ad-hoc projects as assigned.

Job Requirements

Degree in Facilities Management, Engineering or equivalent.
Minimum 5 years of relevant experience in facilities management, preferably in real estate industry.
Certified Senior Fire Safety Manager (SFSM) registered with SCDF is required.
Strong proficiency of using AutoCad.
Candidates with industry relevant certifications such as GMA, GMAP, GMAAP, Water Efficiency Manager will have an added advantage.
Able to lead, guide and coach team members.
Good communication and presentation skills to collaborate with management and internal stakeholders across the organization.
Strong team player and able to collaborate with colleagues, contractors/vendors, and external stakeholders to achieve common goals and objectives.
Adaptable and have a positive attitude towards learning.
Proficient in MS Office applications.