Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.
NUS Career Portal linkhttps://careers.nus.edu.sg/job/Assistant-Director-%28School-of-Computing%29/33910-en_GB/
We regret that only shortlisted candidates will be notified.
Job Purpose
The Assistant Director provides high-level administrative and operational support to the Head of Department, Computer Science in the University, ensuring the effective coordination of strategic initiatives, academic recruitment and planning, educational programmes, and institutional priorities. This role requires exceptional organizational, communication, data analysis, and interpersonal skills, as well as the ability to manage confidential and sensitive information and data with discretion.
Job Responsibilities
- Coordinate and organize academic leadership meetings, executive committees, and offsite retreats, including scheduling, logistics, agenda development, note-taking, and follow-up
- Draft, edit, and proofread executive communications, such as emails, academic reports, presentations, and speeches
- Serve as a primary liaison between the Head's office and internal departments, faculty, staff, external partners, and stakeholders, ensuring smooth and professional communication
- Manage incoming inquiries and requests, prioritizing and responding on behalf of the Head as appropriate
- Support cross-functional initiatives, providing project coordination, tracking progress, and following up on action items across departments and academic units
- Maintain organized records, databases, and contact lists related to institutional planning, governance, and strategic initiatives for education and research
- Perform appropriate data analysis on relevant data and records to derive statistics and insights for supporting academic and institutional decision-making
- Handle sensitive academic and institutional information with the highest level of confidentiality and discretion
- Conduct research and prepare briefing materials to inform decision-making and support university-wide initiatives.
Job Requirements
- Bachelor's Degree with prior experience in executive or academic administration.
- Strong understanding of university governance and organizational structure.
- Excellent written and verbal communication skills.
- Competent data analysis and related interpretation skills.
- Ability to build collaborative relationships across diverse stakeholder groups.
- Demonstrated discretion and professionalism in handling confidential matters.
