Job Summary
Manage and coordinate administrative, HR, and accounting functions to support office and construction project operations, ensuring compliance, accurate documentation, and effective communication with stakeholders.
Responsibilities
- Manage daily administrative operations for office and construction project sites to ensure smooth workflow
- Prepare, organize, and maintain project documentation, reports, and filing systems for accurate record-keeping
- Coordinate communication and activities with project managers, site supervisors, subcontractors, suppliers, and clients to support project progress
- Process purchase orders, delivery orders, invoices, quotations, and payment records to maintain financial accuracy
- Assist with payroll preparation, employee attendance tracking, leave records, and claims to support HR functions
- Support HR administration including staff onboarding, MOM work pass applications, and maintaining personnel records for compliance
- Liaise with government authorities, clients, suppliers, and external service providers to facilitate operational requirements
- Maintain office inventory, stationery, and site administrative supplies to ensure resource availability
- Prepare monthly reports, cost summaries, and management reports to provide insights for decision-making
- Assist the Accounts Department with Accounts Payable, Accounts Receivable, bank reconciliations, and data entry to support financial operations
- Ensure proper document control and compliance with company policies to uphold standards
- Provide administrative support to construction project teams and perform other ad-hoc duties assigned by management
Preferred competencies and qualifications
- Diploma or Degree in Business Administration, Accounting, Finance, or related discipline
- Minimum 5 years of experience in Administration, Accounts, HR, or Office Management
- Proficiency in Microsoft Office, especially Excel and Word
- Familiarity with accounting software such as Xero, MYOB, QuickBooks, or similar
- Knowledge of Singapore payroll, CPF, GST, MOM work pass applications, and statutory compliance
- Strong organizational, communication, and multitasking skills
- Ability to work independently and collaboratively within a team
- Detail-oriented with strong problem-solving abilities
- Ability to coordinate effectively between office staff and construction site personnel
Preferred Skills
- Accounts Payable (AP) and Accounts Receivable (AR) management
- Payroll and CPF administration
- Project documentation management
- Purchase and procurement coordination
- Vendor and client coordination
- HR administration support
- Document control
- Advanced Microsoft Excel skills
- Report preparation
- Time management
