Administrative Assistant

Job Summary

The Administrative Executive plays akey role in ensuring the smooth daily operations of Impact Family InternationalSchool. This position involves overseeing administrative workflows, managingparent communications, supporting enrollment and event activities, andproviding essential coordination between the school's management, teachers,parents and other stakeholders. The ideal candidate is detail-oriented,organized, and thrives in a dynamic and fast paced work environment.

Key Responsibilities

Administrative & Documentation

Prepare and process alladministrative documents related to student enrollment, forms, invoices, andreceipts in accordance with school requirements and instructions.

Maintain accurate records,databases, and filing systems for school operations and student documentation.

Handle printing, binding, anddistribution of documents and information packs for parents, students, andinternal use.

Parent Communication &Coordination

Manage communication channels withparents, including the ClassDojo app and WhatsApp, ensuring timely andprofessional responses.

Send confirmations, reminders, andupdates to parents regarding appointments, school visits, scholarship tests,and enrollment matters.

Provide after-sales support throughoutreach to parents and students attending classes, workshops, or placementtests.

Operational Support

Assist in the coordination of visitsby parents, partner agencies, and other external stakeholders, ensuring alloperational workflows are followed.

Support the planning and executionof school events such as Open Houses, Parent-Teacher Meetings, and SchoolFairs.

Extract, organize, and maintain acomprehensive directory of school resources, including lesson materials,curriculum packs, and handbooks.

Staff & Classroom Support

Act as the key liaison for teachersregarding classroom management, class schedules, and lesson plans on a dailybasis.

Collaborate closely with theacademic and operations teams to ensure the smooth execution of school activitiesand lessons.

Other Duties

Report directly to the Head ofOperations & Marketing and the CEO, carrying out instructions promptly andaccurately.

Perform any other administrative oroperational tasks as assigned to support the overall functioning of the school.

Qualifications & Skills

Diploma or Bachelor's degree inBusiness Administration, Office Management, Education Management, or a relatedfield.

Experience in administration or asimilar role preferred.

Strong communication and interpersonalskills, with a customer-service mindset.

Excellent organizational andmultitasking abilities with keen attention to detail.

Proficiency in Microsoft Office,Google Workspace, and basic digital communication tools (e.g., WhatsAppBusiness, ClassDojo).

Able to work independently as wellas collaboratively in a team environment.

Singaporeans, PR, Malaysians are welcome to apply!