Administrative Assistant II

Administrative Assistant II (Ref.: 534641)

We are seeking a high-calibre candidate with exceptional skills and potential to join the newly developed Tech Landmark as Administrative Assistant II (AAII). The appointee will report to the VP(Global) and the Director of the Tech Landmark or his representative.

The Tech Landmark (TLM) is a cluster of four interconnected buildings along University Drive on the Main Campus, designed to support strategically crossdisciplinary research in science, engineering, and all related STEM fields. Equipped with extensive infrastructure, the TLM offers centralized technological platforms and shared research facilities, including Characterization Facility, Electron Microscope Unit (EMU), Nanofabrication Facility and Microelectronics Cleanroom.

The Role

The AAII will provide comprehensive administrative and executive support to the VP(Global) and the Director, whose portfolio covers, amongst others, strategic planning, academic development, budget planning and allocation, faculty development, and other major strategic initiatives.

The appointee will be required to:

• Assume advanced administrative responsibilities which require in-depth understanding of policies and relevant principles.
• Maintain effective communication within and outside of the University.
• Facilitate the logistical planning and execution of executive meetings, committees, and strategic events, encompassing agenda development, meticulous documentation, and the management of subsequent follow-up initiatives.
• Perform any other duties as assigned by the VP(Global) and the Director.

Qualifications and Qualities

• A good bachelor's degree, preferably with a higher degree.
• At least 6 years relevant experience in administration in sizable organizations, including tertiary institutions. Prior experience supporting senior executives in a fast-paced and dynamic environment is preferred.
• Familiarity with academic administration and governance in a university setting.
• Excellent written and spoken skills in English, Chinese and Putonghua.
• Independent in handling non-routine business with initiative, effectiveness and strong commitment.
• Excellent conceptual, analytical, and problem-solving skills, along with strong computer literacy.
• Ability to effectively manage multiple tasks, prioritize competing demands, meet tight deadlines and uphold confidentiality.
• Effective in collaborating and communicating with individuals at all levels within the University and with external bodies.
• Ability to exercise independent judgment on policy and resolve issues of a complex nature.

Shortlisted candidates may be invited to attend a written test.

What We Offer

The appointment will be made on a fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary.Other benefits includeannual leave and medical benefits.

How to Apply

The University only accepts online applications for the above post. Applicants should apply online at the University's careers site (), and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until October 30, 2026, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity, and transparency.