Administrative Assistant

.Handle office administrative matters or support including the preparation of PowerPoint presentations, report templates, coordination, and consolidation of surveys

.Organise and schedule meetings and appointments

.Work closely with the Administrative Assistants in the Hyatt Hub and handle any required administrative and reasonable duties as assigned

.Assist in preparing regular reports, i.e., invoicing, calendar, functional reports

.Maintain information system, i.e., contact lists, intranet

.Act as the administrator for the Hyatt Connect site in which you will be responsible to upload, update or delete information and documents as advised

.Arrange travel plans, expense claims

.The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary (included in all job descriptions).

Experience

.Ability to work under pressure with tight deadlines time and task management skills

.Highly motivated, solutions-oriented self-starter with adaptable teamwork style

.Ability to communicate effectively and connect with colleagues at all levels

.Ability to work independently to support the administration in multiple functions attention to details, discretion in handling matters of confidentiality

Computer Skills Needed to Perform this Job

.Microsoft Word, Excel & PowerPoint, Outlook, ChatGPT

Additional Comments and Requirements

.Proficiency in English, Cantonese, and Mandarin