Administrative Assistant (6 Months Contract)

6 months contract
Monday - Friday
Transport available

KEY ACTIVITIES / ACCOUNTABILITIES

Purchasing & Procurement

. Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services.

. Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies.

. Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers.

. Maintain an up-to-date inventory of office supplies and equipment.

Office Management

. Oversee general office administration including maintenance, repairs, and facility management.

. Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required.

. Ensure the office environment is well-organized and conducive to productivity.

. Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications.

. Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process.

HR Administrative Support

. Maintain proper documentation and filing of HR and procurement records.

. Support HR projects and initiatives as assigned.

Finance & Compliance

. Ensure all procurement and payment processes comply with internal controls and company policies.

. Liaise with the Finance department to resolve any payment or invoicing issues.

ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS & CERTIFICATES
Diploma or higher in Business Administration,Human Resources, or related field.

PREFERRED EXPERIENCE AND KNOWLEDGE
. Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement.

. Proficient in MS Office applications (Word, Excel, Outlook) experience with ERP systems is an advantage.

. Ability to work independently and as part of a team

. Strong organizational, communication, and time management skills.

. Familiarity with procurement processes and office management best practices.

NECESSARY TECHNICAL / FUNCTIONAL SKILLS
. Detail-oriented and proactive.

. Customer service mindset.

. High integrity and professionalism.

. Ability to handle confidential information with discretion.