Job Responsibilities:
1) Telephone & Office Administration
- Manage and attend to the daily office telephone calls.
- Receive, screen and direct calls to the appropriate personnel.
- Provide general administrative support for daily office operations.
2) Recruitment Administration
- Assist with the recruitment process for workers.
- Prepare and post recruitment advertisements.
- Receive, consolidate and maintain applicants responses and records.
- Liaise with the Operations Team on recruitment matters when required.
3) MOM Surveys & Submissions
- Assist with MOM surveys, submissions and related administrative requirements.
- Update and maintain workers information and statistics as required.
- Ensure required information is submitted accurately and within the stipulated timelines.
4) S Pass Applications & Renewals
- Assist with the application and renewal of S Passes for workers, technicians and engineers.
- Prepare and coordinate the necessary documentation and information.
- Follow up with relevant parties on application and renewal matters.
5) Ad Hoc Invoicing & Administrative Processes
- Assist with ad hoc invoicing and related administrative processes.
- Ensure invoices and supporting documents are properly prepared and maintained.
6) Term Contract Invoicing - Stage 2
- Assist with the processing of term contract invoices, including Stage 2 processes.
- Coordinate with relevant departments to ensure supporting documents and information are complete.
7) Statement of Account (S.O.A.)
- Prepare and email Statements of Account (S.O.A.) to clients.
- Upload S.O.A. and related documents to clients online portals where required.
- Follow up on submission requirements and ensure records are properly maintained.
8) Client Festival Gifts & Events
- Assist in coordinating and arranging clients festive gifts and related arrangements.
- This may include mooncakes, New Year oranges, flowers and other festive gifts.
- Liaise with suppliers and relevant parties to ensure timely delivery and arrangements.
9) Logistics & Supplier Administration
- Provide administrative support for logistics-related matters.
- Coordinate with suppliers on orders, deliveries and related requirements.
- Generate Purchase Orders (POs) for suppliers through the company system.
- Match and verify suppliers invoices against relevant records and update the system accordingly.
- Maintain proper documentation and records for supplier transactions.
10) Other Administrative Duties
- Perform other administrative and ad hoc duties as assigned by the Management or relevant departments.
- Provide support to the team whenever required to ensure smooth day-to-day operations.
