Calderys has a fantastic opportunity to join our Executive Team as an Administrative Officer.
Summary
The Administrative Assistant I provides general administrative , HR and other HWI Departments as directed. The Administrative Officer also relays voice mail messages from the main phone line mailbox to the appropriate person/department.
Responsibilities
- Provides general administrative and clerical support to Administrative Manager including but not limited to copying, filing, scanning, setting up meeting rooms, ordering food for meetings, ordering supplies, sorting incoming mail, and preparing outgoing mail, scheduling meetings in Microsoft Outlook/Teams, assisting with Microsoft Word and Excel documents, tracking building maintenance/issues (service requests), and contacting landlord, vendors/suppliers, etc. Assisting with Concur and World Travel administration. Serves as back up to Chief EA & Administrative Manager if he/she is out of the office.
- Provides general administrative and clerical support to the HR Department including but not limited to creating requisitions/POs, coding and processing invoices in Oracle, administration of Service awards, drafting Town Hall PowerPoint slides, updating collective bargaining agreements, and printing booklets, ordering employment posters for sites, etc., making travel reservations for interview candidates in Concur, etc.
- Relays voice mail messages from main phone line mailbox to the appropriate person/department. Maintains reception area, registers visitors, and prints visitor badges, assists with onsite events and meetings.
Requirements
- The Administrative Assistant requires least five (5) years of experience working as an Administrative Assistant.
- Business school graduate preferred or equivalent practical experience
- Requires intermediate to advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint and Teams
- Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment
- Requires analytical skills and the ability to assemble data
- Requires time management and organization skills with accurate and precise attention to detail
- Oracle, Concur and DocuSign experience strongly preferred
Physical And Environmental Requirements
- Physical Activity: Requires more than 2/3 of time sitting and 1/3 to 2/3 of time walking and less than 1/3 of time standing, talking or hearing.
- Lifting: No lifting up to 10 pounds
- Vision: Requires accurate close, color and peripheral vision and the ability to focus.
- Environment: Requires more than 2/3 of time working in an office setting with limited exposure.
- Noise: Requires exposure to very quiet conditions.
