Processes approved invoices in the Oracle R12 system. Checks for accuracy and ensure that invoice meets clients and contracts specifications
Collaborates with Project Financial Managers to ensure accurate, complete, and timely client billings.
Interacts with clients and Project Financial Analyst and Project Managers to review, reconcile billing issues and create/maintain client contact records
Reports, investigates and resolves any billing irregularities, aged billing discrepancies and payment issues with the Collections Representative, Finance and Project Managers;
Manages monthly client invoicing for completion within established financial deadlines.
Raises invoices in Oracle, ensures invoices are printed and dispatched in timely fashion
Prepares of domestic/international customer invoices when requested
Checks for accuracy with respect to customer and local statutory needs, and with respect to applied VAT
Resolute of queries from clients, finance personnel and PFA on a timely basis
Maintains files billing paperwork, client correspondence and invoice backup
Adheres to department key controls. Upon project setup in financial systems, review project profile to ensure accuracy of header information.
At contract signature, reconcile billing milestones with total contract budget and work with Project Setup Group as needed to correct inconsistencies.
Review billing milestones upon each budget change to ensure data accuracy and consistency.
Prepare reports of project expenditure items for review by Project Financial Analyst, Project Leader, and others as needed, in preparation for billing on a regular basis.
Create billing events in accordance with contracted milestones or units and per discussion with Project Leader and Project Financial Analyst.
Work with Project Financial Analysts to conduct analysis of deferred and unbilled balances on studies.
Perform detailed analyses on project expenditures, as requested by Project Leaders or Project Financial Analysts, by investigating source systems.
Work with Project Financial Analysts to resolve issues with project setups, invoicing errors, etc.
Direct and follow up on AP reclasses and investigate additional information required based on client queries.
Serve as the primary point of contact for ad-hoc queries and reporting to the business; resolve and respond to all queries in a timely manner.
Reconcile and provide billing information to Business Operations upon study closure to ensure accuracy of project close out.
Monitor billing progress against budget and coordinate with Business Operations on changes in scope.
Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
Provides general assistance to Billing Supervisor as necessary
Provides training and support to other members of the AR Department and other staff as requested
