Accounts Payable Specialist APAC

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Accounts Payable Specialist APAC

At Envu, we partner with our customers to design world-class, forward-thinking innovations that protect and enhance the health of environments around the world. We offer dedicated services in: Professional Pest Management, Forestry, Ornamentals, Golf, Industrial Vegetation Management, Lawn & Landscape, Mosquito Management, and Range & Pasture.

Envu brings together a broad range of perspectives to look beyond chemistry and dare to explore new paths forward. Guided by our inclusive culture, we embrace change and flexibility, tackling our customers toughest challenges proactively, passionately and with an entrepreneurial spirit.

We pursue our ambitions collaboratively because we know that a unified and empowered team is an unstoppable force, allowing us to achieve our vision of healthy environments for everyone, everywhere. Join Us.

Envu is proud to be Great Place to Work Certified in the US, France, and India. (June 2025 - June 2026)

FUNCTION: Commercial APAC

LOCATION: Malaysia

JOB TYPE: Permanent

JOB GRADE: 5

GET TO KNOW YOUR AREA:

The APAC AP Specialist is responsible for end-to-end Accounts Payable processing for assigned APAC markets, particularly the India market, ensuring invoices and payments are processed accurately, timely, and in full compliance with company policies, statutory requirements, and regional APAC procedures.

The role supports ongoing system, process improvement, and stabilization activities following new system adoption. It also requires close collaboration with Procurement, Treasury, Record-to-Report (R2R), Payment teams, and local country stakeholders to ensure operational continuity, compliance, and process efficiency.

YOUR MISSION WILL BE TO:

1. Invoice Processing & Validation

• Process PO and non-PO vendor invoices accurately and timely in D365 in
• accordance with company policies and APAC procedures.
• Perform three-way matching between Purchase Orders (PO), Goods Receipt
• Notes (GRN), and invoices; investigate and resolve discrepancies promptly.
• Validate invoice details including pricing, quantities, tax treatment
• (VAT/GST/WHT), cost center allocation, and general ledger (GL) coding prior to
• posting.
• Manage blocked and exception invoices by identifying root causes and
• coordinating resolution with Procurement and business requestors.
• Ensure proper documentation and audit trail are maintained to support internal
• controls and audit requirements.
• Monitor invoice processing queues and AP inboxes to meet defined SLAs and
• turnaround times.
• Process credit notes, debit notes, invoice reversals, and adjustments accurately.

2. Vendor Management & Issue Resolution

• Maintain vendor master accuracy (bank details, tax ID, terms).
• Monitor and resolve vendor queries via shared mailboxes (invoice status,
• payment status, proof of payment, rejections).
• Coordinate with vendors on Invoices, credit notes, payment discrepancies, and
• refunds.

3. Month-End Closing Activities

• Manual clearing of open debit balances.
• Tracking open items and ensuring no stale transactions remain.
• AP reconciliations, vendor statements, review Accounts Payable ageing reports
• to ensure data reliability, analyse and resolve overdue payments.
• Support accruals and prepayment postings.
• Support audit requirements by preparing documentation and reconciliations.

4. Internal Stakeholder Collaboration

• Work closely with Procurement to resolve purchase order (PO) issues and
• support contract and vendor onboarding activities.
• Liaise with Treasury on payment funding constraints, cash planning, and
• forecasting requirements.
• Support Record-to-Report (R2R) teams on account reconciliations, posting
• validations, and period-end activities.
• Provide guidance to internal stakeholders to ensure consistent and accurate use
• of procurement categories across various expenditure types, facilitating effective
• review and reporting.
• Advise business users on proper purchase order creation, goods receipt
• processing, and compliance with procurement and AP policies.

5. Support Special Projects / Process improvements

I. Vendor Master Data Clean-Up

• Identify and correct duplicate, inactive, or incomplete vendor records.
• Validate Payment terms, tax information, addresses, and bank details.
• Enhance vendor governance and maintenance processes.

II. GR/IR Report Development and Open Items Clean-Up

• Support the development and continuous enhancement of GR/IR reporting for
• APAC markets.
• Analyse GR/IR balances to identify mismatches, discrepancies, and aged open
• items, and collaborate closely with IT, Record-to-Report (R2R) teams,
• Procurement, and business stakeholders to ensure timely resolution.
• Develop, maintain, and enhance tracking tools and Power BI dashboards to
• monitor outstanding GR/IR balances, aging, and resolution progress.

III. Backlog clean-up

• Participate in backlog clean‑up activities, including aging invoice resolution,
• tax‑related discrepancies, and outstanding vendor issues.
• Analyse root causes of backlogs and recurring issues and work with cross
• functional teams to implement corrective actions.

IV. SOP improvement

• Support SOP improvement initiatives by reviewing existing AP workflows,
• identifying gaps, and contributing to the development and enhancement of
• standardized procedures to strengthen process consistency and operational
• efficiency.

ARE YOU READY FOR THE ROLE

Main requirements:

Key Skills & Competencies

• Strong understanding of AP processes and regional regulations.
• Experience with Microsoft Dynamics D365 accounting software is a plus.
• High attention to detail and strong problem-solving skills.
• Ability to work independently, prioritize tasks in a high-volume environment, and
• meet deadlines.
• Good communication skills across cultures and time zones.
• Demonstrated familiarity with APAC tax requirements, including GST/VAT,
• withholding tax (e.g., India TDS).

Education & Experience Requirements

• Diploma/Degree in Accounting, Finance, or related field.
• 2–5 years of AP experience, ideally in a regional or shared-services scope.
• Familiarity with APAC markets, particularly the India market, including tax
• requirements and multi-currency environments.

Envu is committed to creating an inclusive environment for all employees and applicants, regardless of ethnicity, color, race, religion, origin, age, gender, gender identity or expression, sexual orientation, or other conditions. And all opportunities are open to people with disabilities.

By applying for this position, you agree that your personal data are going to be processed and recorded by Envu for recruitment purposes only. For candidates who are not selected for this position, personal data will be kept for a period of two years and then permanently deleted.