ACCOUNTS ASSISTANT

Responsibilities

• Handle daily Accounts Payable (AP) functions, including invoice processing and payment preparation.
• Verify supplier invoices against purchase orders, delivery orders, and supporting documents.
• Ensure timely and accurate processing of payments with the necessary approvals.
• Prepare and maintain payment schedules, cash book, and supplier account records.
• Perform monthly supplier statement reconciliations and resolve any discrepancies.
• Monitor outstanding invoices and follow up with suppliers or internal departments where necessary.
• Assist with GST submissions, bank reconciliations, and month-end closing activities.
• Liaise with suppliers, project teams, and other internal departments on payment and account-related matters.
• Maintain proper filing and documentation of accounting records in accordance with company policies.
• Assist with external and internal audits by preparing the required supporting documents.
• Provide administrative and accounting support, and perform other ad-hoc duties as assigned.

Requirements

• Diploma in Accounting, Finance, or a related discipline.
• Minimum 1-3 years of relevant accounting experience, preferably in the construction or project-based industry.
• Familiarity with construction accounting processes, including supplier invoices, project costing, progress claims, and subcontractor payments, will be an advantage.
• Knowledge of Singapore GST regulations and basic accounting principles.
• Proficient in Microsoft Excel and accounting software/ERP systems.
• Strong numerical aptitude with a high level of accuracy and attention to detail.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to liaise effectively with suppliers, subcontractors, and internal stakeholders.
• Responsible, organized, proactive, and able to work independently as well as in a team.
• Willing to learn and adapt to new systems and processes.