Key Responsibilities

Manage client entities in line with company quality standards and turnaround requirements.
Act as the main point of contact for clients, handling verified instructions and enquiries promptly and professionally.
Oversee day-to-day correspondence and administrative matters, preparing responses independently or under manager guidance.
Work directly with authorised signatories to execute instructions.
Stay updated on new procedures, ensuring compliance with internal policies.
Liaise with the compliance team to complete due diligence and KYC requirements.
Maintain company records, registers, and minute books ensure timely regulatory filings, including tax submissions.
Manage accounts receivable, billing, and WIP in line with internal policies, coordinating with the finance team as needed.
Ensure companies, partnerships, and regulated funds are administered according to constitutional and regulatory requirements.
File updates to constitutional documents promptly and accurately.
Monitor and maintain minute books and registers, escalating concerns to management when necessary.
Prioritize workload effectively across client portfolios, daily tasks, and projects.
Collaborate with Cayman and BVI teams for filings and clarifications.
Liaise with auditors, lawyers, regulators, and government departments as required.

Qualifications & Experience

Business degree preferred accounting and tax knowledge beneficial.
Minimum 4 years of corporate administration experience, particularly with Hong Kong entities experience with BVI and Cayman entities is an advantage.
Strong knowledge of Hong Kong corporate legislation.
Proven ability to manage a large client portfolio.
Familiarity with AML/KYC/CDD requirements.
Hardworking, eager to learn, and committed to professional development.
HKCGI or STEP student membership is desirable.
Excellent organizational skills and attention to detail.
Strong communication skills and ability to build effective client relationships.

Senior Corporate Services Administrator