Job Overview

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-today office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Office Administration

Support daily office administrative functions to ensure smooth operations.
Maintain and organize company documents, records, and shared filing systems.
Prepare reports, spreadsheets, and documentation as required.
Coordinate internal administrative matters and support cross-functional teams.

Facilities & Building Management Support

Maintain building maintenance records, service reports, and compliance
documentation.
Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.
Track maintenance timelines, service requests, and follow up on completion of works.
. Ensure proper documentation and filing of facilities-related records.

HR Administrative Support

. Assist with HR administrative tasks such as maintaining employee records and documentation.
. Support recruitment coordination, including interview scheduling and candidate documentation.
. Ensure HR records are properly organized in digital systems.

IT & Digital Administration

. Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).
. Support document control and version management across departments.
. Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Qualifications & Experience

. Diploma in Business Administration or related discipline.
. 2 years of experience in office administration, facilities support, or administrative roles preferred.
. IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.
. Strong organizational and documentation skills with attention to detail.
. Good communication and coordination abilities.
. Ability to manage multiple administrative tasks independently in a structured manner.

Why Krislite

Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.

As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.