Reports to: Building Principal and PIMS Administrator
Primary Purpose
To backup the PIMS Administrator and ensure all District-related data and building level data is accurately represented in PIMS (Pennsylvania Information Management System).
Qualifications
Minimum Education and/or Experience:
High school diploma and one year of administrative support experience
Essential Functions
Oversight and responsibility for data preparation and state reporting across multiple departments and buildings, including but not limited to all PIMS submissions:
Coordinates data entry, data maintenance, and data correction in district information systems for State-required PIMS Reporting
Coordinates with various end-users including, but not limited to those who work with student attendance, discipline, enrollment, course enrollment, special education, human resources, in addition to school administrators in reviewing reports, maintaining PIMS data in district information systems, and in meeting reporting deadlines.
Coordinates child accounting reports through PIMS and communicates directly with the PDE Child Accounting Department regarding any child accounting and ACT 80 questions or issues.
Keeps up to date with Districts information system vendors in handling changes to PIMS reporting requirements.
Attends webinars, meetings, and/or conferences conducted by the State, information system vendors, and the Intermediate Unit on PIMS reporting subjects.
Responsible for data quality.
Project lead for implementation of analytics/dashboard products and similar systems.
Supports technology systems involving student data.
Provides data exports to third party systems as necessary.
Coordinates training and support for administrators, secretaries, and end users in SIS and other data-related functions.
Supports student registration and financial software systems.
Supports the management of the Districts SIS as necessary.
Provide reports to administration.
Coordinates end-of-year system rollovers for various staff and student facing systems.
Enters into and adheres to confidentiality agreement.
Performs Other Duties As Assigned.
Performs in accordance with school policy, administrative regulations, state and federal laws.
Temperament
Composure under stress
Ability to work as a team member and independently
Flexibility
Multitasking
Must possess excellent interpersonal skills.
Must be courteous and able to effectively manage job responsibilities.
Must be cooperative, congenial, service oriented, and promote these qualities.
Specific Skills
Advanced Computer Skills
Operate office equipment
Planning/organization skills
Other Skills And Abilities
Ability to follow written and verbal directions
Ability to complete assigned tasks with minimal supervision
Ability to organize office setting to efficiently accomplish tasks
Ability to work independently and make work-related decisions
Ability to exercise good judgment in prioritizing tasks
Ability to communicate effectively at all organizational levels
Ability to deal with problems and resolve
Ability to communicate clearly and concisely, both oral and in writing
Ability to perform duties according to District policies and state and federal regulations
Evaluation
Performance of this job will be evaluated annually in accordance with the provisions of the applicable policies of the Ringgold School District.
This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. The employee in this position will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the required duties.
