Responsibilities

Corporate Secretariat & Governance
Provide company secretarial and governance advisory support to the Corporate Secretarial Manager and Company Secretary
Prepare Board resolutions, ensuring accuracy and compliance with statutory and constitutional documents
Maintain and update statutory books, registers and corporate records
Assist with statutory filings with relevant governmental authorities
Prepare reports, presentations, meeting agendas, and coordination of Board and various management meetings (Meetings), including collaborating and coordinating with the multiple departments in the presentation of various materials required for Meetings
Assist with a broad variety of ad hoc tasks and projects
AI & Process Transformation
Support and, where appropriate, take ownership of the Corporate Secretariat function's digitisation and AI adoption initiatives, including identifying opportunities to streamline, automate or enhance manual and repetitive tasks
Assist in mapping current-state Corporate Secretariat processes and recommend workflow improvements to enhance turnaround time, accuracy and scalability
Support change management and user adoption within the team, including assisting with training, guidance and implementation of new digital tools and processes
Assist in tracking, following up, and reporting productivity and efficiency gains from automation and process improvement initiatives

Skills And Competencies

Dedication and commitment to excellence and quality
Maintain strict confidentiality when dealing with all matters
Highly organised, with the ability to multitask seamlessly and excellent attention to details
Effectively and independently monitor work to achieve and maintain the highest quality standards
Able to effectively establish and maintain strong working relationships and be tactful and considerate in relations with others while displaying an upbeat, positive outlook and pleasant manner
Good analytical and problem- solving skills, with the ability to identify process inefficiencies and contribute to, and translate them into practical, technology-enabled solutions
Having knowledge of, or aptitude to adopt and drive process automation, digitisation and AI tools
Provide prompt and reliable responses to requests
Willing to learn and to expand capabilities and skills on own initiative
Good written and spoken language ability preferred
Team player with good communication and interpersonal skills

Education And/or Experience

Diploma or Degree holder with at least 4-6 years of relevant corporate secretarial experience
Progress towards or holding a Chartered Secretary (ICSA/CGP) qualification is an advantage
Demonstrated interest or prior experience in process improvement, digitization or AI-enabled automation is a strong advantage
Proficient in MS Office
Knowledge of Viewpoint, Diligent Boards and OrgPlus is an advantage

The appointment level and scope of responsibilities will be determined based on the candidate's experience, qualifications and overall suitability.

CORPORATE SECRETARIAL & GOVERNANCE EXECUTIVE/SENIOR EXECUTIVE (GROUP CORPORATE SECRETARIAT)