Job Purpose

The key role of the Executive/Senior Executive, Vendor Management is to provide administrative support to the Procurement function focusing on vendor onboarding, due diligence, compliance checks, audit support, and vendor performance monitoring. The role also supports procurement systems (e.g., Source to Pay System), resolves vendor-related issues, and contributes to governance, sustainability initiatives, and budgeting activities in alignment with organisational policies and regulatory requirements in Singapore.

Responsibilities

Vendor Onboarding & Compliance

Perform vendor onboarding, due diligence checks, and maintain accurate vendor records.
Ensure compliance with procurement policies, governance standards, and regulatory requirements.

Procurement Systems & Vendor Support

Manage and respond to vendor queries related to procurement Source-to-Pay system.
Liaise with Business Units, IT teams, and system support providers to resolve vendor issues.

Vendor Risk Monitoring, Audit & Governance

Monitor vendor performance, risk assessments, and support reporting/dashboard preparation.
Support internal and external vendor audits, including documentation and administrative coordination
Develop, maintain, and improve SOPs and vendor management processes for operational efficiency.

Other Responsibilities

Support procurement sustainability initiatives, including ESG data collection, vendor assessments, and engagement programmes.
Act as Budget Coordinator to support budgeting, forecasting, and departmental training coordination.
Perform any other ad hoc duties and responsibilities as assigned by the Section Manager or authorized supervisors.

Qualifications & Work Experience

Bachelor's degree in Business, Supply Chain Management, Finance, Engineering or a related field.
1-2 years of relevant experience in procurement, vendor management, or supply chain operations (more experience required for Senior Executive level).
Experience working with Source To Pay Systems or similar procurement platforms will be an advantage.
Prior exposure to vendor evaluation, financial analysis, or audit support will be an advantage.

Skills

Technical skills include:

Familiarity with Source to Pay systems is an advantage
Proficient in Microsoft Office, Microsoft Excel (Advanced), PowerBI, and PowerAutomate,
Able to work across multiple IT systems and tools

Generic skills include:

Strong communication and stakeholder management skills
High level of accuracy and attention to detail
Analytical thinking and problem-solving ability
Ability to work independently and collaboratively within a team
Strong organisational skills with the ability to manage multiple priorities
High integrity and commitment to governance standards
Adaptability and willingness to learn

We regret that only shortlisted candidates will be notified.

Executive /Senior Executive, Vendor Management (Procurement Office)