The Purchasing Executive will support the end-to-end purchasing function with strong focus on purchasing process control, data tracking, reporting, sourcing analysis, vendor coordination, contract renewal follow-up, ERP/e-procurement usage and system transformation. The role is expected to support the Purchasing Manager in strengthening purchasing governance, improving visibility, reducing manual follow-up and scaling the purchasing function as the company expands.

Key responsibilities:

Manage and support RFQ exercises, quotation comparison, commercial evaluation, vendor clarification and procurement recommendation documentation
Analyse procurement data, PR/PO status, RFQ progress, vendor performance, spending trends, contract renewal timelines and procurement bottlenecks
Maintain and improve procurement trackers, dashboards, reporting templates, RFQ registers, PO registers, contract renewal trackers, vendor databases and outstanding action lists
Support ERP/e-procurement system usage, data migration, system enhancement, workflow improvement and user adoption
Coordinate with Operations, Finance, Contracts, IT, vendors, and internal stakeholders to ensure timely procurement follow-up and issue resolution
Monitor PR-to-PO turnaround time, pending approvals, incomplete PR submissions, outstanding deliveries, invoice support and vendor response timelines
Support contract renewal follow-up by tracking expiry dates, renewal timelines, sourcing status, approval status and contract documentation
Assist in developing procurement reports for management review, including workload status, sourcing progress, savings opportunities, vendor comparison and compliance gaps
Ensure procurement activities are carried out in accordance with Purchasing SOP, DOA, approval requirements and internal governance standards
Support procurement process improvement, standardisation, digitalisation and scaling of procurement operations as the company expands

Requirements:

Diploma in Procurement, Supply Chain Management, Business Administration, Data Analytics or related discipline
3 to 5 years of experience in procurement, purchasing or supply chain operations
Strong knowledge of procurement processes, including RFQ management, quotation evaluation, vendor coordination, PO administration and contract management
Proficient in Microsoft Excel and procurement reporting experience with ERP or e-procurement systems is preferred
Strong analytical, organisational and problem-solving skills with attention to detail
Good communication and stakeholder management skills, with the ability to coordinate across multiple departments and vendors
Ability to manage multiple priorities, meet deadlines and thrive in a fast-paced environment
Experience in procurement transformation, process improvement, digitalisation, dashboard reporting or Power BI will be an advantage